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This is the hub for volunteers to organize trips. View the Checklist tool for a quick summary of the steps in organizing an outing for Boulder Valley ICO. Note that grey buttons take you to resources that require additional credentials; green buttons take you to instructional material. Click here for instructions on how to get those credentials.

UPCOMING TRIPS & Site Management

View trips and attendees.

trip planning checklist

Review how to plan an ICO Trip and check our library of common outings.

plan an outing

Make a permission slip, safety plan, and trip planning document. Put them in a folder under Active Trip Planning for the current year. Insert short URL and QR codes to help get parents to event registration easily.

post a new outing

You should create a trip posting on this website if one does not already exist for your outing. Members of the Sierra Club should also create a Campfire event for the same outing to accept online signups.

Make a trip budget

Prepare a budget for your trip.

Check our gear inventory

See if we have the gear you’ll need.

Trip Approval Decisions

Request approval for your outing using the request form. Your trip is approved when there are 3 or more dates marked in Columns I to M of the Trip Approval Decisions worksheet. We will contact you if there is a substantive hangup on trip approval.

Get Recruiting Started

Announce your outing to our agency representatives, notify parents directly using Remind, notify BVICO volunteers by email using our listserv, and get help from the chair or outings manager if you’re stuck.

File a trip report

Request reimbursement and report trip data.


Communicate with other trip leaders and volunteers.

National ICO Resources

File an online incident report. Or visit the resources for ICO on the National ICO Campfire Community site, including LEADERS, Campfire Events, & National ICO Forms.

visit our BLOG

Check out our blog.

create blog post

Create a new blog post about your completed outing.

gather & share photos

Collect photos from other volunteers and create albums for our blog.

Steering Committee Meetings

Click below for the editable version of the Steering Committee meeting agenda and to access our Google Meet.


Find recipes suitable for ICO outings.


Check out past editions of our newsletter.

Resources for ICO Chairpeople

A repository for unofficial guides to managing an ICO group.